BUSINESS CORRESPONCENCES

Export Import Business Correspondences

A. Requirements of Message

Communicating your message through email needs some of these requirements:

1. Clearness: your message should be clear in meaning.
2. Accuracy: ensuring the accuracy of data and information, such like: the quantity, time etc.
3. Grammaticality: grammatical correctness is needed to compose the correct message in a language.

B. Layout and Design

On email marketing Layout and design has specific characteristic, it doesn’t same with conventional letters.

1. Greeting: use formal sentence for greeting such as Dear Sir,
2. Opening sentence: use the simple wise opening sentence (formal) ex. We are glad to inform you about my industry of……
3. Body sentence: use this part for specifying your products. Ex. Allow me to introduce our brand new …..
4. Closing sentence: in this part, make a formal closing letter such as: please don’t hesitate to contact me..

Example:

Dear Sir,

We are glad to inform you about our cooperative which is known as a long experienced handicrafts producers made out form hard wood, ceramic and others for export.

We are attaching herewith our colorful picture featuring our products.

We trust this product will meet your requirements and do do hope you will place a trial order for some of these products.

We look forward to your definite inquiry and value order.

In the meantime, we remain your reply.

Sincerely yours,

………..